Join our Finance Team

Join our Finance Team

Finance Assistant | Edinburgh

We are looking for an enthusiastic, highly motivated and organised individual to join our team in Edinburgh in the role of Finance Assistant.

This exciting, full-time, position will assist and support Lyon and Turnbull's Finance team, where you will be reporting to the Finance Director.

 

Your roles and responsibilities will include:

 

Vendor Accounts

  • Ensuring the Settlement Statements and related payments go out 28 working days after the sale
  • Checking of vendors’ account details to ensure addresses, bank details, names are correct
  • Applying carriage charges when necessary
    • Ensuring appropriate paperwork and investigations are carried out
  • Adding appropriate charges to Vendors contracts, e.g. photography
  • Producing and issuing introductory commission Agreements to vendors
  • Calculating and paying Introductory commission
  • Managing client queries, issues and complaints

 Buyers Accounts

  • Processing payments from Buyers – this will include payments in person, by bank transfer, by card and via the online payment system.
  • Updating auction system when payments are received, printing off the relevant paperwork
  • Daily reconciliation of buyer payments to auction system
  • Credit control
    • Chasing late payments

 Pre-Sale Duties

  • Checking buyers details entered correctly on ‘Go Auction’
  • Assisting with processing phone and absentee bids

 Sale Day Duties

  • Registering clients for Sales and issuing paddle numbers
  • Processing Buyer payments and issuing the relevant paperwork
  • Assisting when necessary with printing and mailing invoices
  • Processing aftersales
  • Investigating and correcting issues arising from sales
  • Dealing with buyers’ emails/phone calls with post sale issues and enquiries

 Petty Cash

  • Control of petty cash and monthly accounting to nominal ledger
  • Ensuring petty cash is replenished and reconciled on a regular basis

 General

  • Posting of non-auction bank transactions to Pegasus Opera
  • Producing and issuing of non-auction invoices for storage, parking, private treaty sales, withdrawal fees etc and associated credit control
  • Processing Valuation payments and assisting with sales invoice processing
  • Assisting, when necessary, with input of invoices to Pegasus Opera
  • Administering collections by Mailboxes, Aardvark and other carriers
  • Clearing to buyers of items held in the safe, particularly jewellery

 Person Specification

  • At least 3 years experience in similar role
  • A good understanding of Pegasus Opera accounting system or similar
  • Good Excel skills
  • Good communication skills including listening skills and the ability to give information clearly
  • Ability to prioritise within tight deadlines
  • Ability to work under pressure accurately
  • Ability to work as a team, whilst at the same time working on one’s own initiative
  • Ability to understand and complete administration procedures in the Lyon and Turnbull style
  • Ability to understand and further the aims of Lyon and Turnbull

 

The position will be based at our Edinburgh Saleroom (Broughton Place) and elsewhere as required. A combination of working from home/in office will be possible.

The position is full time with a salary up to £25k per annum depending on experience.

To apply, submit a CV and covering letter to Head of Operations, Laura Henderson on laura.henderson@lyonandturnbull.com demonstrating your suitability for the role and how you meet the skills and experience.

Application deadline: 5pm on Tuesday 15th June 2021

 

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