We are looking for an enthusiastic, highly motivated and organised individual to join our team in London in the role of Asian Works of Art Assistant.
Looking for the next step in your career? We are looking to recruit a fluent Chinese speaking Asian Works of Art Assistant to our Asian Art Department, base at our gallery in London, near Marble Arch.
The ideal applicant would be based in the London area, with auction house experience. This exciting, full-time, position will assist and support the Specialists and Head of Department through the cataloguing, research and content production on items consigned for sale. The first London auction will be held in early November, with an online auction in September. The role offers an excellent opportunity to develop knowledge of both works of art and the marketplace as a whole.
The role will incorporate a varied working environment with a rolling programme of sales including consignments enquiries, catalogue production, physical set up and take down of the auction. Simultaneously there are daily emails, telephone enquiries and gallery reception tasks. Chinese language skills essential.
SALE RELATED DUTIES
· Assisting with the catalogue and online photography (producing lists which include all items in small store to be shot, and how they should be shot; taking items out to the Photographer and bringing them back into store; checking images are named correctly; providing the Photographer with a list of reoffer images)
· Lotting up sales (lotting up sales on database and renumbering, when required; physically lotting the small items and ensuring all items have correct lot tags before viewing commences)
· Sale room set up and break down (taking lotted items up to sale room and assisting with setting up cabinets; setting up cabinets and providing labels for onsite and off-site Private Views; bringing items back down to store and organising them into sold, unsold and secondary sale groupings)
· Sale online (prepping database to ensure catalogue and database match and sale has correct images; getting the sale online on various different websites)
· Pre-sale and post-sale (sending out of pre-sale advice to vendors; sending out of post-sale advice to vendors; ensuring that the unsold sheet is accurately marked up; organising unsolds to secondary sale rooms)
· Condition reports (managing the spreadsheet for condition report and image requests; taking images and labelling them correctly; sending out condition reports and images)
· Sale day duties (assisting with clerking, Invaluable and spotting)
· Researching items for sale, when requested by specialists
· Responding to client calls and emails in a timely fashion (within 1/2 days of enquiry)
· Managing the ‘info box’ emails (organising the enquiries in a suitable way; speaking with relevant specialists and discussing items for sale/to be recommended elsewhere; responding to the emails within a two week turnaround)
· First point of contact for department
· Unpacking incoming goods, ensuring they are labelled and receipted correctly and keeping a record/check-list of what has come into L&T
· Inputting receipts for all members of the Department, ensuring signatures
· Making sure that incoming goods have values and speaking with valuers within the Department to ensure pieces are looked at in a timely fashion
· Creating and maintaining areas for ‘Incoming’, ‘Catalogued’ and ‘Outgoing’ items
· Clearing out of old stock (composing letters and sending recorded delivery, before reoffering or moving to secondary sale room)
· Organising transport for incoming and outgoing goods (speaking with clients and carriers when necessary to ensure that items are correctly uplifted and delivered)
· Overseeing and organising goods getting campaigns (answering calls and enquiring as to items for valuation, arranging appointments, putting together a schedule for specialists)
· Reviewing the mailing list and database on a regular basis
· Adding potential buyers and buyers to appropriate mailing lists
· Creating a list of 50 ‘Top Buyers’
· Develop a working knowledge of top trade vendors and buyers
· Providing administrative support to the Gallery Manager
· Keyholder to Gallery
· Reception cover when required
· Point of contact for monthly intern – organising their time for the duration of their internship
· Completing induction with intern
· Completing end of internship forms with intern
The position will initially be based remotely, with one-two days working at the Lyon and Turnbull gallery on Connaught Street.
The position will be Full Time, 1 year fixed term, with occational evenings and weekends required . Chinese speaking skills are essential. Salary based on experience.
To apply, submit a CV and covering letter to Head of Operations, Laura Henderson on email@example.com demonstrating your suitability for the role and how you meet the skills and experience.